Advanced Procurement Essentials

Starting out in procurement or refreshing your procurement skills after a break, means getting to grips with the "Essentials" of the topic. This course is ideal for that purpose. The course examines how corporate procurement takes place – usually on a competitive footing, but sometimes by placing direct orders with a supplier. The course will unpick the advantages and disadvantages of competitive procurement, and looks at who does what and when they do it. It will also walk through the key steps in the procurement process and examine examples of procurement documents, such as the Statement of Requirement (also known as the Scope of Work).

Procurement Excellence is more than just operating a process. Skills in managing colleagues, potential suppliers and higher management are all necessary. But perhaps the most important ingredient is exercising judgement. Procurement involves making decisions, and that can be difficult. A good procurement manager needs to be able to set aside personal preferences for particular suppliers and operate transparently but in such a way that the organization for whom he works makes the right choices. These choices are based on a proper definition of needs and an assessment of how those needs can be met and by whom. This course explores these issues comprehensively.

The course will wrap with a summary of the key learning points, followed by an action planning exercise with a view to apply the acquired knowledge and skills immediately upon your return to work. Post-course support is also available in relation to the implementation of your action plan, up to six (6) months following course completion.

Agenda

Fundamentals of Procurement

• The role of the Procurement Function
• Material requirements planning
• Public procurement and private procurement compared

Global Procurement Processes

• Competitive and non-competitive purchasing
• Bids and Tenders documentation
• Managing an open and transparent process
• Avoiding mistakes that could cancel the procurement

Procurement Sourcing

• Writing the Statement of Requirement / Scope of Work
• Supplier Sourcing
• Working with approved suppliers
• Prequalification
• Highlights of tender evaluation

E-Procurement

• Benefits of automated procurement systems
• Alternative approaches and suppliers
• e-Auctions
• Extending the purchasing activities into contract management

Procurement's Support to the Organization

• The Interface between Supply Chain Management and Procurement
• Competitive procurement alternatives
• Defining business needs (Inputs, outputs and outcomes)

Evaluating Suppliers and their Bids

• Technical Evaluation of bids – planning and implementation
• Commercial Evaluation of bids – planning and implementation
• Sustainable Procurement

Negotiating the Best Deal

• Contract Negotiation tools and techniques
• Managing contract award
• Handling objections from losing bidders

Sustainable Procurement

• Building sustainability into your requirements
• Key issues to focus on
• Impact of local content requirements on your criteria selection

Course Review

• Summary and recap of key learning objectives
• Action Planning

Target Audience

This course is suitable for:

• Procurement Officers, analysts and managers.
• Contract Engineers and analysts.
• Quantity Surveyors
• Commercial advisers
• Procurement team members
• General managers
• Executives tasked with managing contracts
• Contract Administrators
• Anyone who wishes to have a good understanding and involvement in purchasing activities.

Learning Outcomes

Upon completion of this course, you will have an excellent grasp of the essentials of procurement processes and the justification for adopting one approach versus another. This will include:

• selecting the best procurement strategy for your transaction, in the public or private sector.
• writing the Statement of Requirement / Scope of Work.
• learning how to attract potential suppliers, pre-qualify them for suitability and make a selection.
• working with bids and tenders documentation.
• considering "What good procurement looks like".
• understanding the choices of available procurement methods a given situation.
• learning how to carry out an evaluation of proposals from suppliers in a fair and transparent way.
• practicing negotiation skills.
• comprehending the key issues around sustainability in purchasing.
• devising an Action Plan to be implemented at your workplace using the knowledge and skills acquired through the course.